Legal
Privacy Policy
Last updated 1 September 2026
This policy explains what personal information The Meeple Guild collects, why we collect it, and the choices you have. It applies to this website and to membership at our club in Alsancak, Izmir. We keep the amount of data we hold small on purpose — we are a members' club, not an advertising business.
Who we are
The Meeple Guild is a board-game club and lending library operating at Alsancak Mah., Kıbrıs Şehitleri Cad. No:118/4, Konak / İzmir. For any question about your data, write to hello@boardguild.com.tr or call +90 232 464 18 27. We act as the controller of the information described below.
What we collect
When you use the join or contact form we collect the name, email address, phone number and message you provide, along with the tier or subject you select. When you become a member we also keep a lending record: which games you borrow, when they are due, and whether they have been returned. We do not collect national identity numbers, payment card details or financial account numbers through this website.
Our web server keeps standard technical logs — the pages requested and a truncated network address — to keep the site secure and available. Cookies are covered in our Cookie Policy.
Why we use it
We use contact details to answer your enquiry, reserve your first session and administer membership. We use the lending record to run the library: to know which games are out, to manage the waitlist and to remind you when a loan is due. We rely on your consent for the forms you submit, and on our legitimate interest in running a functioning club for the lending record. We never sell your data.
Who can see it
Your information is seen only by the small team who run the Guild. We use a small number of trusted service providers — for email and for hosting this website — who process data on our instructions and are bound to keep it confidential. We may disclose information if the law requires it, but we will resist requests that are not properly founded.
How long we keep it
| Information | Kept for |
|---|---|
| Form enquiries that don't become membership | 12 months, then deleted |
| Active membership records | Duration of membership |
| Lending history | Membership plus 24 months |
| Server security logs | Up to 90 days |
Your choices
You can ask us to show you the information we hold, correct it, delete it, or stop using it for a particular purpose. You can withdraw consent for marketing messages at any time — every email we send includes an unsubscribe link, and you can simply reply asking us to stop. To exercise any of these rights, email hello@boardguild.com.tr; we respond within 30 days.
Keeping it safe
We store digital records on access-controlled systems and paper ledgers in the locked club office. Access is limited to the people who need it to run the library and sessions. No system is perfectly secure, but we review our practices regularly and will tell affected members promptly if a breach ever puts their data at real risk.
Changes to this policy
If we change how we handle data we will update this page and move the date at the top. Material changes affecting current members will also be sent by email. Questions are always welcome at hello@boardguild.com.tr.